Tips on Protecting Customer Files from Malicious Attacks
When a customer is dealing with a certain company for a specific service, they normally give out their private information. A business or company is thereby expected not to leak this information to outsiders. This can be achieved by devising appropriate ways of ensuring that no hacker can access confidential data. The following are guidelines on keeping your client data safe from unauthorized attacks.
For a start, it is a must for every company to ensure that not every worker has access to confidential information. Therefore, you must limit the number of workers that access to confidential information. This will ensure that the chances of viewing this data will also be limited.
Further to this, shredding of any confidential information is a must for every business or company. This is a nice way of getting rid of papers that have personal data belonging to your customers. Therefore, it is advisable for all companies to invest in industrial shredding machines that will eliminate personal data. This machine is beneficial also because you will not have a lot of trash to go to the landfills. The shredder comes in various forms. There is a machine that grinds everything leaving dust only at the end while another shredder will leave strip cuts and micro-cuts. Therefore, if you are dealing with highly confidential work, then it would be better to buy the machine that grinds paper to dust.
You may also opt to use a dedicated server rather than a shared one. This will cost you a lot more, but it will give you peace of mind since you will not worry about the hacking of your confidential data. You need to create long passwords which must be between thirteen to fifteen characters because they are more hard to hack compared to short passwords. In addition to this, you must not use any particular words to create passwords, but rather use random letters, symbols, numbers, and capitalization. It is also wise to invest in tools that help with password creation.
At the same time, it is also worthwhile to observe some precautions while dumping your papers that contain confidential information. If you want to throw away old equipment, also make sure that their drives are empty using specific software that does that. You need to appreciate that the dumpster can also have confidential information thrown away there.
Also, make sure to get rid of the data that you do not need from your customers or even avoid it when you are asking for information from the customers. Also, it is wise to physically lock up data that is confidential to avoid easy access to unauthorized persons.